Vendor Resources - Cody Old West Show
Santa Fe, NM - June 23-24, 2018

 

Thank you for your participation in the 29th annual Cody Show. Our most important customers are our vendors; without you, none of this is possible. We want you to have a great show. Below you will find dates, locations, schedules and much more information for your reference. If you can't find what you're looking for, just call or email us and we'll be happy to help.

Not yet a vendor? Download an application here.  

 

 

SCHEDULE:

Vendor Packet and Badge Pick-Up:  Thursday, June 21, 1:00 pm - 5:00 pm
In the front lobby of the Santa Fe Community Convention Center (SFCCC). Packet pick-up only, NO drop-off. Packets may also be picked up on Friday morning beginning at 7:30am.

Vendor Load-in and Set-up:  Friday, June 22, 8:00 am - 5:00 pm
Load in at the dock. Packets available beginning at 7:30 am; dock doors open at 8:00 am. Porters on-hand; first come, first served.

VIP and early buy-in begins at 8:00 am. ($100 early buy-in)

Vendor Weekend Hours:
Saturday, June 23, 8:00 am - 4:00 pm (General Admission 9-4)
Sunday, June 24, 9:00 am - 4:00 pm (General Admission 10-4)

Vendor Tear-down and Load-out:  Sunday, June 24, 4:00 pm
Porters on-hand; first come, first served.


SHOW LOCATION:

 

Santa Fe Community Convention Center
201 W. Marcy St.
Santa Fe, NM 87501

PARKING: Parking garage beneath the Convention Center for a daily fee (usually between $5-10). Pricey parking meters and affordable parking lots in the surrounding areas.


 Where to hang your hat for the night...

Where to hang your hat for the night...

ACCOMMODATIONS:

Updated March 12, 2018

We currently have group rate agreements with the following Santa Fe hotels:
(Listed in order of distance from Convention Center)

Hotel Chimayo de Santa Fe (3 blocks from Event)
125 Washington Ave
Santa Fe, NM 87501
www.hotelchimayo.com
855-752-9273 (reservations) / 505-988-4900 (hotel)

Call and ask for the "Old West Events Group" rate.
$159 night – Junior Suite. June 21-25, 2018. $20 per night parking. Rate expires May 8, 2018.

Hilton Santa Fe / Historic Plaza (3 blocks from Event)
100 Sandoval St
Santa Fe, NM 87501
www.hilton.com
Contract Pending - will update when final.
$199 night. June 20-25, 2018. $19 per night parking.

Rosewood Inn of the Anasazi (3 blocks from Event)
113 Washington Ave
Santa Fe, NM 87501
Contract Pending - will update when final.
$395 night.

Inn and Spa at Loretto (5 blocks from Event)
211 Old Santa Fe Trail
www.hotelloretto.com Santa Fe, NM 87501
866-582-1646 (reservations) / 505-988-5531 (hotel)

Click to use the custom Reservation Link, or call and ask for the "Old West Events Group," rate, code 180618OLDW.
$229 night. June 21-25, 2018. $30 per night resort fee includes parking, Wi-Fi. Rate expires May 8, 2018.

Hotel St. Francis (5 blocks from Event)
210 Don Gaspar
Santa Fe, NM 87501
www.hotelstfrancis.com
800-529-5700 (reservations) / 505-983-5700 (hotel)

Click to use the custom Reservation Link, or call and ask for the "Old West Events Group" rate, code B00Q18.
$149 night. June 21-25, 2018. $20 destination fee, includes parking, Wi-Fi, etc. Rate expires May 8, 2018.

Hotel Santa Fe Hacienda and Spa (1 mile from Event)
1501 Paseo de Peralta
Santa Fe, NM 87501
Contract Pending - will update when final.
$159 - 299 night depending on room type.

Santa Fe Sage Inn (1 mile from Event)
725 Cerrillos Rd
Santa Fe, NM 87501
www.santafesageinn.com
505-982-5952 / 866-433-0355

Click to use the custom Reservation Link, or call and ask for the "Old West Show & Auction" rate.
$129 night. June 21-25, 2018. $5 parking per night. Rate expires May 9, 2018.

The Lodge at Santa Fe (1 1/2 miles from Event)
750 N. St. Francis Dr.
Santa Fe, NM 87501
www.lodgeatsantafe.com
800-992-5858

Click to use the custom Reservation Link, or call and ask for the "Old West Events Group" rate, code B01D18.
$104 night. June 21-25, 2018. $15 service fee per night. Rate expires May 21, 2018.

Santa Fe Courtyard by Marriott (5 miles from Event)
3347 Cerrilos Rd
Santa Fe, NM 87507
www.courtyardsantafenm.com
505-473-2800

Call the hotel directly and ask for the "Old West Events" rate.
$109 night. June 21-25, 2018. Free parking. Rate expires May 15, 2018.

Doubletree by Hilton Santa Fe (6 miles from venue)
4048 Cerrillos Rd
Santa Fe, NM 87507
www.santafe.doubletree.com
505-982-5952 / 866-433-0355

Click to use the custom Reservation Link, or call and ask for the "Old West Show & Auction" rate.
$119 night. June 21-25, 2018. Free parking. Rate expires May 1, 2018

There are MANY low and mid-range motels and inns up and down Cerrillos Road  in Santa Fe, priced from $50 per night on up. Santa Fe also has a large "short-term rental" market (eg, Air BNB and VRBO). Likewise, car services such as Uber and Lyft are plentiful in Santa Fe. Downtown parking is challenging, but once you are outside of the immediate downtown area, parking is fine.


TAXES and LICENSES:

Santa Fe Gross Receipts (sales tax) Rate: 8.4375%

The State of New Mexico requires that all exhibitors have a New Mexico Business Tax Identification (CRS) number. No Exhibitor will be permitted to set-up without a CRS number. If you need a CRS application, call NM Tax & Revenue at 505-827-0951 or visit them online HERE.

The City of Santa Fe requires all exhibitors have a Special Event License (SEL) to vend items within the City. Download an SEL application HERE. The SEL form MUST be completed and returned to Old West Events by your final booth/table payment. If you have an SEL license from another show in Santa Fe in 2018, you do NOT need another for our event, just provide us with a photocopy of your existing 2018 SEL. You must have a New Mexico CRS number in order to apply for an SEL.


SOCIAL MEDIA GRAPHICS TO USE:

Help us promote the show and tell your clients where you'll be! 

Graphics coming soon...

 

Don't forget to Watch, Like, Pin and Post us on all of your favorite social media channels. Click on the icons to visit our pages!


REQUEST POSTCARDS AND/OR FREE SHOW TICKETS:

Use the form below to request postcards or free tickets for your clients. Fields with an asterisk * are required. 

Name *
Name

SHOWCASES and BOOTH PAPER COLORS:

SHOWCASES: Showcases must be ordered directly from our showcase vendor, Paul Wilson, North American Display Cases. Contact Paul at (720)295-8807 or email: northamericandisplaycases@gmail.com. Download the showcase order form HERE. Use this link www.dynamiceventsdenver.com to see types and sizes of showcases offered. They range in price from $290-$360.

BOOTH PAPER COLOR: The following colors for booth paper are available: Black, White, Charcoal, Sand and Leaf. All but white are pictured below.


We'll keep adding information and resources as the event gets closer. Check back often!