Vendor Resources - Cody Old West Show
Santa Fe, NM - June 21-23, 2019

 

Thank you for your participation in the 30th annual Cody Show. Our most important customers are our vendors; without you, none of this is possible. We want you to have a great show. Below you will find dates, locations, schedules and much more information for your reference. If you can't find what you're looking for, just call or email us and we'll be happy to help.

Vendor space for the 2019 Santa Fe show is currently sold out. Contact us if you would like to join the vendor waiting list.   

 

 

SCHEDULE:

Vendor Packet and Badge Pick-Up:  Thursday, June 20, 1:00 pm - 5:00 pm
In the front lobby of the Santa Fe Community Convention Center (SFCCC). Packet pick-up only, NO drop-off. Packets may also be picked up on Friday morning beginning at 7:30am.

Vendor Load-in and Set-up:  Friday, June 21, 8:00 am - 5:00 pm
Load in at the dock. Packets available beginning at 7:30 am; dock doors open at 8:00 am. Porters on-hand; first come, first served.

VIP and early buy-in begins at 8:00 am. ($100 early buy-in)

Vendor Weekend Hours:
Saturday, June 22, 8:00 am - 4:00 pm (General Admission 9-4)
Sunday, June 23, 9:00 am - 4:00 pm (General Admission 10-4)

Vendor Tear-down and Load-out:  Sunday, June 23, 4:00 pm
Porters on-hand; first come, first served.


SHOW LOCATION:

 

Santa Fe Community Convention Center
201 W. Marcy St.
Santa Fe, NM 87501

PARKING: Parking garage beneath the Convention Center for a daily fee (usually $10). Pricey parking meters and affordable parking lots in the surrounding areas.


Where to hang your hat for the night...

Where to hang your hat for the night...

ACCOMMODATIONS:

Updated April 17, 2019

When making reservations, please be sure to review all hotel terms and conditions, including parking fees, cancellation policies and other fine print.

Listed in order of distance from Convention Center venue:

Hotel Chimayo de Santa Fe (3 blocks from Event)
125 Washington Ave
Santa Fe, NM 87501
www.hotelchimayo.com
855-752-9273 (reservations) / 505-988-4900 (hotel)
Click here for Hotel Chimayo Reservation Link.

Use the Group Code: “OLDWEST” when calling or making online reservations.

Rates start at $149 night, and vary by room type. June 20-24, 2019. $25 per night service fee, includes parking, complimentary shuttle, use of amenities at sister properties. Rates are first-come-first-served, and expire when sold-out.

Eldorado Hotel & Spa (3 blocks from Event)
309 W San Francisco St
Santa Fe, NM 87501
www.eldoradohotel.com
800-955-4455 (reservations) / 505-995-4561 (hotel)
Click here for Eldorado Hotel & Spa Reservation Link.

Use the Group Code: “Old West Show & Auction” when calling to make reservations, or use code “190617OLDWEST” when booking online.
$245 night. June 20-24, 2019. See hotel website for further details on charges and amenities. Rates are first-come-first-served, and expire when sold-out.

Hilton Santa Fe Historic Plaza (3 blocks from Event)
100 Sandoval St
Santa Fe, NM 87501
800-774-1500 (reservations) / 505-988-2811 (hotel)
Click here for Hilton Santa Fe Reservation Link.

Use the Group Code: “Old West Events” when calling to make reservations or use code “OLD” online.
$199 night. June 20-24, 2019. Rates expire May 28, 2019.

Hotel St. Francis (5 blocks from Event)
210 Don Gaspar
Santa Fe, NM 87501
www.hotelstfrancis.com
800-529-5700 (reservations) / 505-983-5700 (hotel)
Click here for Hotel St. Francis Reservation Link.

Use the Group Code: “OLDWEST” when calling or making online reservations.
Rates start at $159 night, and vary by room type. June 20-24, 2019. See hotel website for further details on charges and amenities. Rates are first-come-first-served, and expire when sold-out.

Santa Fe Sage Inn & Suites (1 mile from Event)
725 Cerrillos Rd
Santa Fe, NM 87501
www.santafesageinn.com
505-982-5952 / 866-433-0355
Click here for Sage Inn Reservation Link.

Call and ask for the "Old West Show & Auction" rate.
$139 night King; $154 night Queen double. June 20-24, 2019. $15 nightly service fee includes parking, breakfast, shuttle, wi-fi and more. Rate expires May 21, 2019.

The Lodge at Santa Fe (1 1/2 miles from Event)
750 N. St. Francis Dr.
Santa Fe, NM 87501
www.lodgeatsantafe.com
800-992-5858

Call and ask for the Group Code B02F19 (Old West Show & Auction).
$119 night single; $129 night double. June 20-24, 2019. $15 service fee per night, includes parking and other amenities. Rate expires May 17, 2019.

Santa Fe Courtyard by Marriott (5 miles from Event)
3347 Cerrillos Rd
Santa Fe, NM 87507
www.courtyardsantafenm.com
505-473-2800

Call the hotel directly and ask for the "Old West Show & Auction" rate, or onilne Group Code: OWST .
$119 night. June 20-24, 2018. Free parking, free wi-fi. Rates expire 5/29/19.

OTHER LODGING OPTIONS
There are MANY low and mid-range motels and inns up and down Cerrillos Road in Santa Fe, priced from $50 per night on up. Santa Fe also has a large "short-term rental" market (eg, Airbnb and VRBO). Likewise, car services such as Uber and Lyft are plentiful in Santa Fe. Downtown parking is challenging, therefore all of the downtown hotels charge a fee for parking, and some cannot accommodate oversize vehicles. Outside of downtown parking is plentiful.


TAXES and LICENSES:

Santa Fe Gross Receipts (sales tax) Rate: 8.4375%

The State of New Mexico requires that all exhibitors have a New Mexico Business Tax Identification (CRS) number. No Exhibitor will be permitted to set-up without a CRS number. If you need a CRS application, call NM Tax & Revenue at 505-827-0951 or visit them online HERE. If you already have a New Mexico CRS number, you DO NOT have to apply for a new one.

The City of Santa Fe requires all exhibitors have a Special Event License (SEL) to vend items within the City. Download an SEL application HERE. The SEL form MUST be completed and returned to Old West Events by June 1st. If you have an SEL license from another show in Santa Fe in 2019, you do NOT need another for our event, just provide us with a photocopy of your existing 2019 SEL. You must have a New Mexico CRS number in order to apply for an SEL. The SEL must be renewed annually.


Right click and save image to your computer for your use!

Right click and save image to your computer for your use!

SOCIAL MEDIA GRAPHICS TO USE:

Right click and save image to your computer for your use!

Right click and save image to your computer for your use!

Help us promote the show and tell your clients where you'll be! Right click and save the image at the right for use on all your digital platforms!

Don't forget to Watch, Like, Pin and Post us on all of your favorite social media channels.


VENDOR REQUEST FOR POSTCARDS AND/OR FREE SHOW TICKETS:

Use the form below to request postcards or free tickets for your clients. Fields with an asterisk * are required. (FOR VENDORS ONLY) 

Name *
Name

SHOWCASES and BOOTH PAPER COLORS:

SHOWCASES: Showcases must be ordered directly from our showcase vendor, Paul Wilson, North American Display Cases. Contact Paul at (720)295-8807 or email: northamericandisplaycases@gmail.com. Download the showcase order form HERE. Use this link www.dynamiceventsdenver.com to see types and sizes of showcases offered. They range in price from $290-$360.

BOOTH PAPER COLOR: The following colors for booth paper are available: Black, White, Charcoal, Sand and Leaf. All but white are pictured below.


We'll keep adding information and resources as the event gets closer. Check back often!